Author Archives: Helen Metcalf

GANC Chairman’s Report October 2018

GUSTAF ADOLF NORDIC CONGREGATIOIN
Report from the Chairman

After the summer break, it’s good to get back into the old routine – albeit with some modifications.
There was little to report on the Lutheran Synod although it was good to meet up with representatives of the other LCiGB churches and to find that the problems we have are shared by almost everyone else.
One of our problems is the fact that our Anglo/Swedish service booklets were disappearing at an alarming rate (souvenirs?) and we have had to purchase another 100 copies. Hopefully, the words “Please do not remove” on the back cover will have the desired effect!
By the time you read this, we will, hopefully, have been visited by Reverend Eric Muhl, the incumbent at the Swedish Church in London. He took the initiative and we greatly appreciate the fact that London wishes to maintain contact with us. Long may it continue!
We have had few visiting clergy recently, Canon Neville Black, Reverend James (Jim) Matarazzo and retired Swedish seamen’s pastor Olle Sjöholm. We are still hoping to arrange a visit by a Danish pas-tor.
Our church came into existence thanks to Evangeliska Fosterlands Stiftelse – The Patriotic Evangelical Foundation in Sweden. The foundation recently celebrated its 150th anniversary and we were delighted to welcome a delegation from them in June. We have recently received a request from them to host a party of young people as part of their confirmation preparations. We look forward to this very much.
On a sad note, we lost another member of our community at the end of August: Edie Hansen, the wid-ow of war-veteran Kristian. She was a lovely lady and will be greatly missed. Our thoughts and prayers are with those mourning her passing, both here and in Norway.
We have a good unofficial networking system in our congregation and appreciate it when we hear of anyone in need of our prayers, we also appreciate good news. Lars Ruden, our Norwegian pastor, has made a good recovery after several weeks in hospital. He’s now enjoying his well-earned retirement with Liv. We haven’t seen them at church for nearly 2 years, so maybe we will do so before too long.
There is much to look forward to; the biennial visit to the German Church, Lucia on two separate weekends, the Christmas Eve merriment and “julgransplundring” with (hopefully) Kristina helping us out.
Thanks to Ole and Vernissa for keeping the church clean and tidy, Phil for his virtuosity on the organ, Mette for looking after the altar flowers, and to the church council for their constant support.
Stan Royden, September 2018

Our Data Protection Policy

Addition for the website: If you post us a comment on this website, we will delete the comment and our answer after one month to comply with our data protection rules.

LiNC COMPANY DATA PRIVACY RULES NOTICE
16/05/2018
Liverpool International Nordic Community Charity Company (LiNC)
This document is also applicable to the Gustaf Adolf Nordic Congregation Company (GANC)
LiNC has been appointed by GANC to administer data protection rules for them.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the infor-mation alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The LiNC Company is the Charity that runs the Gustaf Adolf Church Building and Activities in the building. The LiNC Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. The data is only stored on two personal computers belonging to the Data Users – the LiNC Company Secretary and the LiNC Company Treasurer. Data is being transmitted between the users by personal email accounts. LiNC and GANC keep separate files of personal data of their members.
If there is any data breach on these computers, the Information Commissioners office will be informed within 24 hours. Also, you will also be informed of this occurrence within 72 hours.
3. How do we process your personal data?
The LiNC Company complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services being run by LiNC.
• LiNC will NOT disclose any personal data to any other body or organisation, unless required to do so, by law.
• If the above is required, you will be informed that the data has been requested and why.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and ser-vices and process your gift aid donations and keep you informed about our events.
• Processing is necessary for carrying out obligations under company law.
• Processing is carried out by our not-for-profit body with a cultural, philosophical, or religious aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of LiNC or GANC to carry out a service with other members or for purposes connected with the activities.
We will not share your data with third parties outside of the charity without your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guide
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. The GANC company will keep parish registers (baptisms, marriages) permanently.
Your personal record data will be kept on file for 15 months following the year that you last payed for membership. This is because you may just have forgotten that the membership is due, and you make your member-ship payment late.
Any e-mails you have sent to the company will be deleted at the same time.
Company Directors’ e-mails will be kept for 8 years, because they may relate to important decisions taken by the Boards regarding the running of the Companies.
If you are NOT a member of LiNC or GANC but have given us your contact details like email addresses or postal ad-dresses in order to be informed about activities, we need to have your full details and your agreement in order to comply with the new regulations.
If you ask a question on our website, we will reply as soon as possible and then delete your post after 14 days. There is no need to supply any personal details.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which LiNC holds about you;
• The right to request that LiNC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the LiNC Company to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and if re-quired, to transmit that data directly to another data controller, (known as the right to data portability, where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to re-quest a restriction is placed on further processing;
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the
LiNC Company Data Protection Officer Mr Jeff Cotton, LPC MA BAR BA (Hons), on 07522 192244 or jeffpcotton@hotmail.com
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Liverpool international Nordic Community Charity Limited
Registered Company Number 8351592 Registered Charity Number 1152041
Gustaf Adolf Nordic Congregation Limited
Registered Company Number 7034654 Registered Offices Gustaf Adolfs Kyrka, 138 Park Lane, Liverpool, L1 8HG

LiNC Chairman’s Report October 2018

LiNC Charity Committee Chairman’s Newsletter – October 2018
We have been lucky again this year and had a lovely summer and I hope you all had an opportunity to enjoy whatever you did wherever you were. I had a marvelous time visiting our cottage in Sweden.
This year has brought significant beneficial change to the position and security of LiNC Company.
The old Nordic Church 1883 Trust and its Trustees were technically the owners of the 1883 Indenture, which governed the ownership of the church, it has now been reconfigured into the Liverpool Nordic Church 1883 Trust Company. The new trust has been registered as the Custodial Trustee of the old 1883 Indenture, which exists in perpetuity.
The new trust has granted a renewable 25-year lease to the LiNC Company. This makes LiNC complete-ly responsible for all activities, maintenance, and development of the church building. The lease also gives us the right to install a lift. LiNC has in turn agreed a licence with the Gustaf Adolf Nordic Congregation Company for all religious activities in the building.
All these changes put the ownership and responsibilities of the companies and the church on a properly registered legal standing for the future. This will help significantly with our seeking funding from external sources, such as grant funding organisations and companies with charitable objectives.
Furthermore, the time limitation on the change of ownership of the car park has expired. (This was a limitation from the Swedish Church at the time we bought the car park.) We have closed the bank accounts associated with the old LiNC Charity and transferred the assets to the LiNC Charity Company.
The LiNC Operations Company is set up and is responsible for all the cafe type activities and the B & B, where we sell our services to you and the public, and where we make profit from the activities. This company is wholly owned by LiNC Charity Company, so the profit is transferred to the LiNC Charity.
This now means that we must control and manage 4 companies resulting in a lot of work for Harriet our Treasurer and Helen the company secretary of all of the companies. I give my thanks to them both.
As usual, during the summer, we have been closed for six weeks. However, we have continued with the social, religious and cultural activities being carried out as normal (Religious services / Coffee mornings / Language classes / Film nights / Handicraft team / Concerts / English Heritage open days) Several local historical societies and U3A groups have visited the building for conducted tours.
We could always do with more people coming along to enjoy these special Nordic events.
Finance is always of course uppermost in our considerations. We must make as much use as possible of the facilities as we can. I always ask here in my newsletter for you to send me suggestions of what activities you would like to see taking place in our building, or if you know a group of people who are looking for a venue to hold meetings. We are always interested in hiring out the facilities.
We are now working towards the installation of a lift, this will take time and is subject to negotiations with the City Council and other bodies. The LINC Board has allocated a sum of £15,000 as the start of the funds for the lift. Thus, we are holding the Scaffold “Snaps” concert on 20th October as the inaugural event for the Lift Fund. We are, now, getting quotes to estimate the total cost of the lift and facilities improvements. The lift on its own will cost £28,500 and VAT, excluding all the building alterations so we will be organising other events and asking for donations as well as seeking external grants.
We are continuing to monitor the condition of the high levels of the church walls and the leaded lights in the church. This revealed that there are no serious defects, but that improvements and rectification work must be carried out when possible. LiNC Board has allocated a sum of £10,000 as the start of the fund for the repairs required for the upper level of the church and the leaded windows.
We now look forward to the Christmas Bazaar on 24th of November, when a lot of you are involved in selling all our Christmas goods, much of which has been obtained from auctions in Sweden or is made by our stalwart handicraft members and also the jam and cake makers.
I am glad to say that we will be holding a Lucia at the Cathedral this year on Saturday 15th December, when a Swedish Youth Choir from Lötenkyrkan, Gamla Uppsala Parish, will sing in the service. We will also be holding a Lucia concert in the church with our own children and adults on Sunday 9th December. Please note a one-week difference in performances, with our own concert BEFORE the Cathedral one.
As always, LiNC relies on you, the members, for all it does. Maintaining the 1884 building and making improvements is a constant consumer of money. We require as much contribution from you as possible. Please pay your subscriptions on time and increase the amount you give if you can.
If any of you have Nordic friends who are not members of LiNC, please ask them to join our charity and sign up to be a member of LiNC.
We continue to work successfully and have many activities taking place. I hope that more of you would like to come to Park Lane and take part. You can also volunteer to take an active part in the work that we do. We need you all to spread the word about our LiNC Charity Company.
Thank you for your support and looking forward to seeing you at some events.
Roger Metcalf.

Subscription form for Gustaf Adolf Nordic Congregation Company

PLEASE PRINT OUT AND SEND WITH A CHECK TO 138 Park Lane, Liverpool L1 8HG

2018  Subscription form for membership of the 

Gustaf Adolf Nordic Congregation Company 

at Gustaf Adolf Church, Liverpool

 Company registration in England and Wales 7034654

As a member you have the right to vote at the congregation’s AGM and elect the church council members/directors. This board decides on the activities and expenditures of the parish.

It has been decided that we should recommend a congregational membership fee of £25 per annum for each individual and you must be over 18 years of age. We are aware that you might not be able to pay as much but we do appreciate whatever you can contribute to the congregation.

1st person in the household  —-Capitals, please: 

I ………………………………………………………………….. wish to make a donation of £………..for 12 months.

OR:  I wish to make  a standing order for  £…………/  month/year. Please contact Harriet Busby for this.      I wish to be a member……   or a sponsor…….. (tick appropriately)

Signature: ………………………………………………………………………………………….Date…………………..

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!    By giving us your email address you agree that we can contact you in this way.

2nd person in the household:  —-Capitals, please:

I  ……………………………………………………………………wish to make a donation of £…………..for 12 month.

OR: I wish to make a standing order for £…………/  month/year. Please contact Harriet Busby for this.

I wish to be a member……   or a sponsor…….. (tick appropriately)

 Signature: ……………………………………………………………………………………………..Date………………….

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!  By giving us your email address you agree that we will contact you in this way.

Make cheques payable to Gustaf Adolf Nordic Congregation.     Send this form to 138 Park Lane, Liverpool, L1 8HG.  I am/we are willing to volunteer and can help in these areas:

 _______________________________________________________________________________________________________

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

 Ο    I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to Gustaf Adolf Nordic Congregation Company.  I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

Title ______ First name or initial(s) ______________ Surname ________________________________________

Full Home address _________________________________________________________________________________

_________________________________________________________ Postcode ______________ Date_____________

Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

 

Subscription form for Liverpool international Nordic Community Company

PLEASE PRINT OUT AND SEND FORM AND CHECK TO LINC.

LiNC Charity Company Ltd   (Registration in England 8351592   Charity registration 1152041)

 

Subscription form to renew or apply for membership

By becoming a paying member you have a right to vote in elections of Directors at a general meeting and vote for any resolutions put forward by the directors. A third of the directors are elected or re-elected each year. You will get copies of the financial accounts and the Chairman’s report.  We  ask you to pay £25 for each person in the household per year, this to reflect the costs of running and maintaining the building along with the costs of all activities.

Make cheques payable to ‘Liverpool international Nordic Community’

Send this form to 138 Park Lane,  Liverpool, L1 8HG

 I, …………………………………………………………………………………………….(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.          Date……………………….                                              

Address.……………………………………………………………………………………………………………………………

Email address……………………………………………………………………….Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

 

I, ……………………………………………………………………………………………………..(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.              Date……………………….                                         

 Address.…………………………………………………………………………………………………………………..

 

Email  address…………………………………………………………………..   Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

Ο     I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to  Liverpool international Nordic Community Company. I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my

responsibility to pay any difference.

 

Title ______ First name or initial(s) ___________________ Surname _________________________________

Full Home address ______________________________________________________________________________

__________________________________________________________ Postcode _________ Date_____________ Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.