Author Archives: Helen Metcalf

GANC’s Chairman’s Report April 2018

GUSTAF ADOLF NORDIC CONGREGATIOIN
CHAIRMAN’S REPORT APRIL 2018

Since last year’s AGM we have had 29 Sunday services, 15 of which were services of holy communion. Due to ill health, Lars Ruden has been unable to take any midweek services; this is a pity, but we are grateful to him for his contribution to our spiritual life and hope he and Liv will continue to join us occasionally.
Our pastor-in-charge, Jo Jan Vandenheede, returned to his native Belgium in August, to take up a full-time post in Brussels. We hope he found his time with us interesting, and wish him every success. Following this development, the church council decided that it would be advisable to reduce the number of monthly services from three to two: a communion service (if possible) on the first Sunday and morning prayer on the third. However, whenever we are fortunate enough to have an ordained minister visiting, we should make it a communion service. There have not been many such visits during the last year: Lasse Eriksson came twice, including Christmas Eve, Kristina Andreasson came once again for “julgransplundring” and Thomas Grunnesjö came once. Canon Neville Black has yet again been our saviour on more than one occasion. We have had offers of assistance from Scandinavia and look forward to meeting a retired Swedish priest on 3rd June, when we will also have a Swedish choir. The Danish church has also been in contact and this may yet lead to a positive outcome.
We have had no baptisms, confirmations or weddings lately, but several couples have been in touch to express a wish to be married in our beautiful church.
All the traditional events were commemorated, including Valborg, midsommar, the Nordic national days – and Lucia, which went well both at the Anglican cathedral and at “GA” (thanks in no small measure to the usual stalwarts). We hosted Reformation Day and were impressed by the number who came from the German church to join us.
Last year was the 500th anniversary of Martin Luther’s “event” at Wittenberg and there were many events to mark it, including a service at the Anglican cathedral and, finally, at Westminster Abbey, where our bishop Martin read one of the lessons.
On 25th February we welcomed Bishop Martin, who led the service together with Reverend James (“Jim”) Matarazzo, a recently-ordained Lutheran minister, originally from Boston Massachusetts but now based in Oxford. At a meeting with the church council after the service, it was decided that James would come and take a service of holy communion once a month, the first Sunday in the month if possible. James is very positive and has shown great willingness to be flexible (already!) Bishop Martin is due to retire shortly, so we may not see him in Liverpool again.
Ours is an ageing congregation and in the last twelve months we have lost Peter and Ingalill Owens from the Swedish community; in October 2017 we lost our last Norwegian war veteran, Otto Strønstad and in February of this year Dagfinn Kvamme passed away. He loved this church and it was fitting that his memorial service should take place here. Our thoughts and prayers go out to all those who are mourning the loss of loved ones.
We may be few in number, but we are fortunate to have reliable and dedicated people where they are needed most:
Organist Phil Benzie, who hasn’t missed a service yet; Ole and Vernissa who keep the church neat and tidy; Mette who does a great job with the altar flowers; Harriet, who looks after our (modest) finances; Helen, who does the secretarial work; and the other members of the church council: Joan, Katrine and Ulfar. The post-service lunch is always appreciated, so thanks to those who “get on with the job” without any fuss.
Michael Phoenix, who puts on several concerts in the church every year, asked if the piano could be moved from the coffee-lounge and placed in the church – at his expense. After some discussion, we decided to give it a try and we think it has worked well. We hope you agree. It has created some much-needed space by the entrance to the lounge as well.
It is worth noting that our congregation has collectively joined the Anglican-Lutheran society. We are somewhat passive in our membership, but we receive copies of their magazine, “The Window”; if anyone would like to read it (it contains some interesting articles), please ask me or Harriet .
On 5th February this year, the Norwegian Consulate was closed down; Peter Copland had retired after more than thirty years and it was decided not to replace him. He has always supported our church, aided by his assistant Liz Murphy, and it was sad news. Peter very generously offered to buy the church something concrete as a parting gift from the consulate and it just so happened that we needed a new storage cupboard in the coffee-lounge. It’s already in place! Thanks, Peter.
Thanks also to LiNC, for their generous financial – and indeed moral – support.
It’s been a busy, sometimes hectic year- but never dull!

God bless

Stan Royden

Our Data Protection Policy

Addition for the website: If you post us a comment on this website, we will delete the comment and our answer after one month to comply with our data protection rules.

LiNC COMPANY DATA PRIVACY RULES NOTICE
16/05/2018
Liverpool International Nordic Community Charity Company (LiNC)
This document is also applicable to the Gustaf Adolf Nordic Congregation Company (GANC)
LiNC has been appointed by GANC to administer data protection rules for them.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the infor-mation alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The LiNC Company is the Charity that runs the Gustaf Adolf Church Building and Activities in the building. The LiNC Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. The data is only stored on two personal computers belonging to the Data Users – the LiNC Company Secretary and the LiNC Company Treasurer. Data is being transmitted between the users by personal email accounts. LiNC and GANC keep separate files of personal data of their members.
If there is any data breach on these computers, the Information Commissioners office will be informed within 24 hours. Also, you will also be informed of this occurrence within 72 hours.
3. How do we process your personal data?
The LiNC Company complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services being run by LiNC.
• LiNC will NOT disclose any personal data to any other body or organisation, unless required to do so, by law.
• If the above is required, you will be informed that the data has been requested and why.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and ser-vices and process your gift aid donations and keep you informed about our events.
• Processing is necessary for carrying out obligations under company law.
• Processing is carried out by our not-for-profit body with a cultural, philosophical, or religious aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of LiNC or GANC to carry out a service with other members or for purposes connected with the activities.
We will not share your data with third parties outside of the charity without your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guide
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. The GANC company will keep parish registers (baptisms, marriages) permanently.
Your personal record data will be kept on file for 15 months following the year that you last payed for membership. This is because you may just have forgotten that the membership is due, and you make your member-ship payment late.
Any e-mails you have sent to the company will be deleted at the same time.
Company Directors’ e-mails will be kept for 8 years, because they may relate to important decisions taken by the Boards regarding the running of the Companies.
If you are NOT a member of LiNC or GANC but have given us your contact details like email addresses or postal ad-dresses in order to be informed about activities, we need to have your full details and your agreement in order to comply with the new regulations.
If you ask a question on our website, we will reply as soon as possible and then delete your post after 14 days. There is no need to supply any personal details.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which LiNC holds about you;
• The right to request that LiNC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the LiNC Company to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and if re-quired, to transmit that data directly to another data controller, (known as the right to data portability, where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to re-quest a restriction is placed on further processing;
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the
LiNC Company Data Protection Officer Mr Jeff Cotton, LPC MA BAR BA (Hons), on 07522 192244 or jeffpcotton@hotmail.com
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Liverpool international Nordic Community Charity Limited
Registered Company Number 8351592 Registered Charity Number 1152041
Gustaf Adolf Nordic Congregation Limited
Registered Company Number 7034654 Registered Offices Gustaf Adolfs Kyrka, 138 Park Lane, Liverpool, L1 8HG

LiNC Chairman’s Report

March 2018     LINC     Newsletter                 Roger G Metcalf , chairman                                                      

We are already in the early spring and I hope everyone enjoyed the festive season over Christmas and New Year.

I can say that the Bazaar in November was a great success, yet again raising a new record income, so I thank all those involved in helping in preparations and those working on the day. The Lucia in the Cathedral also raised more money than previous years, however we do need to try to get more people to attend but weather plays a big role in attendance numbers, especially so on our own Lucia event, which we unfortunately encountered. But thank you for all those who arranged it with singing and costumes, to sing in the choir and to enjoy the choir’s efforts, very beautiful ones as per always!

We have not had any significant repairs to carry out and the funds of the company remain very much the same, as I set out in the last newsletter. These funds do rely heavily on the income we generate from the LiNC Operations running the catering side of our activities. The well attended and pleasant Wednesday Coffee Morning takings contribute a substantial amount of the catering income. The rest of this money comes from providing coffee and cakes at concerts and other events, for instance the Heritage Groups visiting the church. This work is carried out by a very small list of our volunteers, to whom I am very grateful.

We must be aware that this is potentially a declining market and we need to consider other methods of increasing income. It would be very welcome if some more of our members can volunteer to help at the events we hold and perhaps think up new ones.

There has been much speculation in the news recently about charities. This is a suitable point to tell you about the work we have been doing, over a long period of time, to consolidate our position in the Church:

The ownership of the old 1883 Trust has been reconfigured to be in the control of the new Liverpool Nordic Church 1883 Trust Company, which now owns the freehold of the church and the land on which it is built.

In turn, LiNC now has an official 25-year, renewable, lease from the new 1883 Trust Company. Both these arrangements are recorded officially at the Land Registry. This lease gives LiNC the complete responsibility for all the running of the building, maintenance and activities.

The LiNC Company has, in turn, agreed a Licence with the Gustaf Adolf Nordic Congregation Company to carry out all the religious aspects of our overall responsibility to ensure that the building is used as a church, which is required by the original 1883 Trust Indenture. Thus, the congregation members can be assured that they can stay as long as they want in the building.

With this lease behind us, LiNC Company can now legally ask for grants for the building, something we have not been able to do until now.    We are now able to start to consider what work is required to repair the church leaded light windows, which is urgently required, particularly on one of the south-east facing windows. We will also be obtaining costs for the installation of a lift and at the same time obtain the requirements of the listed building heritage bodies to make such a change to the building.

Please note, the new General Data Protection Regulations, GDPR, tells us we must have your permission to keep data about you, postal and email addresses. If you are a member of LiNC company and GANC company, you have already agreed when you joined us, to be informed by post or email. Anyone else will get an email asking you to agree to us keeping your personal information. We do not hand out out to any other organisation and only send you matter or info about  “Nordic” events. . You can also sign a document at church if you have no email address, with the same permission.

Please do respond, or we must delete your details altogether

As I have said in earlier newsletters, more volunteers are needed, so if you can help, please inform me or any of the members of the board at the church or by email.

As always, thank you to all the people who give so generously to our charity in terms of membership, directorship, money and time to help at our events. Thank you also for coming to our events and “using” the building. This is what it is all about – the building should not be a “museum piece” – but should be visited and loved by as many people as possible.

 

Subscription form for Gustaf Adolf Nordic Congregation

PLEASE PRINT OUT AND SEND WITH A CHECK TO 138 Park Lane, Liverpool L1 8HG

2018  Subscription form for membership of the 

Gustaf Adolf Nordic Congregation Company 

at Gustaf Adolf Church, Liverpool

 Company registration in England and Wales 7034654

As a member you have the right to vote at the congregation’s AGM and elect the church council members/directors. This board decides on the activities and expenditures of the parish.

It has been decided that we should recommend a congregational membership fee of £25 per annum for each individual and you must be over 18 years of age. We are aware that you might not be able to pay as much but we do appreciate whatever you can contribute to the congregation.

1st person in the household  —-Capitals, please: 

I ………………………………………………………………….. wish to make a donation of £………..for 12 months.

OR:  I wish to make  a standing order for  £…………/  month/year. Please contact Harriet Busby for this.      I wish to be a member……   or a sponsor…….. (tick appropriately)

Signature: ………………………………………………………………………………………….Date…………………..

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!    By giving us your email address you agree that we can contact you in this way.

2nd person in the household:  —-Capitals, please:

I  ……………………………………………………………………wish to make a donation of £…………..for 12 month.

OR: I wish to make a standing order for £…………/  month/year. Please contact Harriet Busby for this.

I wish to be a member……   or a sponsor…….. (tick appropriately)

 Signature: ……………………………………………………………………………………………..Date………………….

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!  By giving us your email address you agree that we will contact you in this way.

Make cheques payable to Gustaf Adolf Nordic Congregation.     Send this form to 138 Park Lane, Liverpool, L1 8HG.  I am/we are willing to volunteer and can help in these areas:

 _______________________________________________________________________________________________________

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

 Ο    I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to Gustaf Adolf Nordic Congregation Company.  I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

Title ______ First name or initial(s) ______________ Surname ________________________________________

Full Home address _________________________________________________________________________________

_________________________________________________________ Postcode ______________ Date_____________

Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

 

Subscription form for LiNC Charity Company

PLEASE PRINT OUT AND SEND FORM AND CHECK TO LINC.

LiNC Charity Company Ltd   (Registration in England 8351592   Charity registration 1152041)

 

Subscription form to renew or apply for membership

By becoming a paying member you have a right to vote in elections of Directors at a general meeting and vote for any resolutions put forward by the directors. A third of the directors are elected or re-elected each year. You will get copies of the financial accounts and the Chairman’s report.  We  ask you to pay £25 for each person in the household per year, this to reflect the costs of running and maintaining the building along with the costs of all activities.

Make cheques payable to ‘Liverpool international Nordic Community’

Send this form to 138 Park Lane,  Liverpool, L1 8HG

 I, …………………………………………………………………………………………….(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.          Date……………………….                                              

Address.……………………………………………………………………………………………………………………………

Email address……………………………………………………………………….Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

 

I, ……………………………………………………………………………………………………..(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.              Date……………………….                                         

 Address.…………………………………………………………………………………………………………………..

 

Email  address…………………………………………………………………..   Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

Ο     I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to  Liverpool international Nordic Community Company. I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my

responsibility to pay any difference.

 

Title ______ First name or initial(s) ___________________ Surname _________________________________

Full Home address ______________________________________________________________________________

__________________________________________________________ Postcode _________ Date_____________ Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.