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GANC Chairman’s Report September 2020

REPORT FROM THE CHAIRMAN OF GANC CHAIRMAN’S REPORT July 2020
I’ll begin my report by officially welcoming Pastor Maris Sants as our pastor-in-charge, the necessary paperwork having been finally completed at the beginning of June. Our thanks to Harriet for dealing with most of this. Under normal circumstances, Maris will be coming to Liverpool (he lives in London at present) for communion services on the second and fourth Sundays in the month, and for special services as well. We will continue to have morning prayer on the first Sunday, and no service on the third. As most of you know, we have been having “Zoom” services every Sunday for the last few months, with a small but regular group of participants. If you haven’t given it a try, why not do so – it doesn’t hurt a bit! Maris had started confirmation classes while things were still normal and he is keen to resume them whenever it will be practicable. He is also keen to meet members of our community, so please don’t hesitate to contact him. We also “zoom” socially at 1 pm on Tuesdays. These sessions ae much appreciated and again, there is plenty of room for more “guests”.
It seems a long time ago now, but after the summer break last year, everything was quite normal: we hosted Reformation Sunday with our German friends; on Remembrance Sunday we had a Russian choir; Lasse came from Sweden and took the Advent Sunday service; having Lucia on two separate weekends worked well -”our” version was graced by the presence of our new bishop, Tor and his wife, both of whom were greatly impressed (well done yet again, Cinna!); Christmas Eve was the usual jolly Nordic occasion, as was “julgransplundring” in early January, helped by Teresia from the Swedish church in London. This was her first visit and we sincerely hope it won’t be her last.
We had three baptisms: one Anglo/Icelandic, one Faeroese and one Swedish/ Italian. They all behaved beautifully and we were delighted to welcome them into our church family.
At the other end of the spectrum, on 15th February we had a memorial service for Anders Malm, a Swedish seaman who had done quite a lot of work for the church in the 1980s. The service was led by his son Andrew, who had been baptized in the church. Several Swedes came over for the occasion, and they all expressed great satisfaction for its continued existence.
We lost one of the last links with the Norwegian church, which closed in 1992, when Andrea Fraser died in mid-March, just a few days after her 100th birthday. Our condolences to Rob and all the family. Also to the family of Inger Eagle, another long-standing member of the Norwegian community.
So the church has been “out of bounds” since mid-March and normality still seems a long way off, partly due to the layout of the building and partly to the average age of those of us who use the place (!). Meanwhile, our finances continue to be well looked after, thanks yet again to Harriet; our secretary, Helen, deals with everything that needs to be done, organist Phil, sadly in isolation at present, still hasn’t missed a service, Ole and Vernissa make sure the church is neat and tidy, and Mette keeps a watchful eye on the flower situation.
One of the casualties of the pandemic was the LCiGB synod, due to be held in Leeds on 25th April. In the event, it was “zoomed” on 27th June, with 34 participants. The agenda was dealt with successfully and we hope ours will be too. Coincidentally, we were due to have a wedding blessing on 27th June. It will now take place in June – next year, hopefully!
My thanks as ever to the loyal members of the church council. In addition to those already mentioned, they are Katrine Vik, Joan Reece and Ulfar Norddahl.
We look forward, with increasing impatience, to the time when we can meet again at “GA” and share our fellowship. Meanwhile, let us stay strong together.
God bless, Stan Royden

Our Data Protection Policy

Addition for the website: If you post us a comment on this website, we will delete the comment and our answer after one month to comply with our data protection rules.

LiNC COMPANY DATA PRIVACY RULES NOTICE
16/05/2018
Liverpool International Nordic Community Charity Company (LiNC)
This document is also applicable to the Gustaf Adolf Nordic Congregation Company (GANC)
LiNC has been appointed by GANC to administer data protection rules for them.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the infor-mation alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The LiNC Company is the Charity that runs the Gustaf Adolf Church Building and Activities in the building. The LiNC Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. The data is only stored on two personal computers belonging to the Data Users – the LiNC Company Secretary and the LiNC Company Treasurer. Data is being transmitted between the users by personal email accounts. LiNC and GANC keep separate files of personal data of their members.
If there is any data breach on these computers, the Information Commissioners office will be informed within 24 hours. Also, you will also be informed of this occurrence within 72 hours.
3. How do we process your personal data?
The LiNC Company complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services being run by LiNC.
• LiNC will NOT disclose any personal data to any other body or organisation, unless required to do so, by law.
• If the above is required, you will be informed that the data has been requested and why.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and ser-vices and process your gift aid donations and keep you informed about our events.
• Processing is necessary for carrying out obligations under company law.
• Processing is carried out by our not-for-profit body with a cultural, philosophical, or religious aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of LiNC or GANC to carry out a service with other members or for purposes connected with the activities.
We will not share your data with third parties outside of the charity without your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guide
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. The GANC company will keep parish registers (baptisms, marriages) permanently.
Your personal record data will be kept on file for 15 months following the year that you last payed for membership. This is because you may just have forgotten that the membership is due, and you make your member-ship payment late.
Any e-mails you have sent to the company will be deleted at the same time.
Company Directors’ e-mails will be kept for 8 years, because they may relate to important decisions taken by the Boards regarding the running of the Companies.
If you are NOT a member of LiNC or GANC but have given us your contact details like email addresses or postal ad-dresses in order to be informed about activities, we need to have your full details and your agreement in order to comply with the new regulations.
If you ask a question on our website, we will reply as soon as possible and then delete your post after 14 days. There is no need to supply any personal details.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which LiNC holds about you;
• The right to request that LiNC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the LiNC Company to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and if re-quired, to transmit that data directly to another data controller, (known as the right to data portability, where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to re-quest a restriction is placed on further processing;
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact us by sending an email to linc_gakyrka@yahoo.co.uk or letter to our company address below.
Liverpool international Nordic Community Charity Limited
Registered Company Number 8351592 Registered Charity Number 1152041
Gustaf Adolf Nordic Congregation Limited
Registered Company Number 7034654 Registered Offices Gustaf Adolfs Kyrka, 138 Park Lane, Liverpool, L1 8HG

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

LiNC Chairman’s Report September 2020

LIVERPOOL INTERNATIONAL NORDIC COMMUNITY COMPANY
THE CHAIRMAN’s REPORT September 2020

An update from the Chairman of LINC – Roger Metcalf

I hope and trust that all of you who are reading this newsletter are well and manage to keep a good outlook in these very troubling and difficult times.

I want to make you aware of potential problems that we will have soon. The board and most of the volunteers are reaching more and more advanced years of age. If we do not get some younger people onto our board and on the list of volunteers, we will have to start to think about winding up the LiNC Charity Company and finding someone else to take over the management of the building.
I appeal to you all to think if you can join us or know someone of younger age, who might be interested in joining. Taking part in running the charity covers a range of activities that can give people significant experience in the responsibilities of a public building, finance and organisation skills that are not commonly available. This type of work can stand out and be a positive addition to a person’s CV.

I have been having discussions with the boards of both LiNC and GANC about making the initial steps in order to open the building. This will require the preparation of a significant amount of documentation – Building safety checks, Covid Risk Assessments, initial cleaning plans, and then routine cleaning plans, people separation arrangements and others. We will also have to arrange for hand sanitisers in multiple locations, and perhaps bacterial misting equipment.

Mette Royden has recently resigned from LiNC Operations and also Sylvia Hikins has resigned from the LiNC Board. I take this opportunity to thank them both for outstanding work in our operations over very many years. Their work has been devoted to making our activities work very well and has resulted in significant generation of money and fund raising towards the running of our building. I thank them on behalf of us all for their significant work and efforts for us and wish them well in the future.

The LiNC charity continues in a good financial position to withstand the difficulties of the situation we find ourselves in, when the church building has not been used at all.
It has always been our policy to keep a substantial reserve of cash in the bank to cover any unexpected required expenditure.
There have been no activities at all taking place in the last six months.
The refurbishment of the kitchen has been delayed, but I am proposing to try to get some of the improvement work carried out.
We have also carried out some of the legally required checks on equipment in the building.
We had previously committed to have a detailed report carried out on the exterior of the building, which will involve modern drone technology in order to look at every part of the building. This work has been completed and we now await the report in the near future.
We are still getting some income from the Car Park. We have some very generous people who, despite working from home, are hiring our spaces.
So, in conclusion, the charity is in a safe position financially, and we look forward to when we can restart our activities, whenever that might be.

I wish you all very well, I hope you are managing to keep a bright outlook on our collective difficulties. The main thing is that we must look after ourselves and stay safe.
This difficult period will come to an end, “We will soon meet again”
Very best regards

Signed LINC Chairman Roger Metcalf

Subscription form Gustaf Adolf Nordic Congregation Company 2021

PLEASE PRINT OUT AND SEND WITH A CHECK TO 138 Park Lane, Liverpool L1 8HG

2020  Subscription form for membership of the 

Gustaf Adolf Nordic Congregation Company 

at Gustaf Adolf Church, Liverpool

 Company registration in England and Wales 7034654

As a member you have the right to vote at the congregation’s AGM and elect the church council members/directors. This board decides on the activities and expenditures of the parish.

It has been decided that we should recommend a congregational membership fee of £25 per annum for each individual and you must be over 18 years of age. We are aware that you might not be able to pay as much but we do appreciate whatever you can contribute to the congregation.

1st person in the household  —-Capitals, please: 

I ………………………………………………………………….. wish to make a donation of £………..for 12 months.

OR:  I wish to make  a standing order for  £…………/  month/year. Please contact Harriet Busby for this.      I wish to be a member……   or a sponsor…….. (tick appropriately)

Signature: ………………………………………………………………………………………….Date…………………..

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!    By giving us your email address you agree that we can contact you in this way.

2nd person in the household:  —-Capitals, please:

I  ……………………………………………………………………wish to make a donation of £…………..for 12 month.

OR: I wish to make a standing order for £…………/  month/year. Please contact Harriet Busby for this.

I wish to be a member……   or a sponsor…….. (tick appropriately)

 Signature: ……………………………………………………………………………………………..Date………………….

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!  By giving us your email address you agree that we will contact you in this way.

Make cheques payable to Gustaf Adolf Nordic Congregation.     Send this form to 138 Park Lane, Liverpool, L1 8HG.  I am/we are willing to volunteer and can help in these areas:

 _______________________________________________________________________________________________________

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

 Ο    I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to Gustaf Adolf Nordic Congregation Company.  I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

Title ______ First name or initial(s) ______________ Surname ________________________________________

Full Home address _________________________________________________________________________________

_________________________________________________________ Postcode ______________ Date_____________

Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

 

Subscription form for Liverpool international Nordic Community Company 2021

PLEASE PRINT OUT AND SEND FORM AND CHECK TO LINC.

LiNC Charity Company Ltd   (Registration in England 8351592   Charity registration 1152041)

 

Subscription form to renew or apply for membership

By becoming a paying member you have a right to vote in elections of Directors at a general meeting and vote for any resolutions put forward by the directors. A third of the directors are elected or re-elected each year. You will get copies of the financial accounts and the Chairman’s report.  We  ask you to pay £25 for each person in the household per year, this to reflect the costs of running and maintaining the building along with the costs of all activities.

Make cheques payable to ‘Liverpool international Nordic Community’

Send this form to 138 Park Lane,  Liverpool, L1 8HG

 I, …………………………………………………………………………………………….(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.          Date……………………….                                              

Address.……………………………………………………………………………………………………………………………

Email address……………………………………………………………………….Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

 

I, ……………………………………………………………………………………………………..(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.              Date……………………….                                         

 Address.…………………………………………………………………………………………………………………..

 

Email  address…………………………………………………………………..   Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

Ο     I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to  Liverpool international Nordic Community Company. I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my

responsibility to pay any difference.

 

Title ______ First name or initial(s) ___________________ Surname _________________________________

Full Home address ______________________________________________________________________________

__________________________________________________________ Postcode _________ Date_____________ Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.