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GANC Chairman’s Report April 2020

REPORT FROM THE CHAIRMAN OF GANC Newsletter March 2020

The Gustaf Adolf Nordic Congregation Company should in May have called for a General Annual Meeting for our members.
This will take place as soon as possible after the church building can open again. Members will be notified.

We still have not finalized the contract with Pastor Maris, but he has every intention of becoming, officially, our pastor-in-charge. He is keen to develop the congregation and has already set up a small confirmation class, meeting on Saturday evenings at the church on the weekends when there is a service. It had been hoped to incorporate the candidates’ confirmation in the Easter service, but sadly this will have to be postponed, much to our disappointment. Maris would, however, be delighted to have more candidates, so do please inform him if you know of anyone who might be interested.
On Sunday 22nd March Maris led an “on-line” service. It was very much an experiment, but those of us who were privileged to take part, were impressed. Perhaps this is the way forward? Watch this space…
Meanwhile, life has been going on as usual. Our Advent Sunday service was taken by our old friend Lasse, greatly appreciated by all. Having Lucia on two separate weekends worked well and both were a great success. “Our” version was graced by the presence of our new bishop, Tor, and his wife. They were both most impressed (rightly – well done yet again, Cinna!) and were also able to meet Thomas Grunnesjö, a long-time supporter of Gustaf Adolf – his father was incumbent here in the 1960s, when large-scale alterations were being made.
On 5 January we celebrated Epiphany with Teresia Derlen from Swedish Church in London. We traditionally also threw out the Christmas tree the Swedish way with parish children and grown-ups dancing around the tree with real gusto!
The Sunday after, on 12th January, we welcomed Martha Linnea into our church family; she behaved beautifully at her baptism.
At the other end of the spectrum on 15th February we had a memorial service for Anders Malm, a Swedish seaman who had done quite a lot of work for the church in the 1980s. The service was led by his son Andrew, who had been baptized in the church. Several Swedes came over for the occasion and they all expressed great satisfaction for its continued existence.
One of the casualties of the present situation is the LCiGB synod, due to take place in Leeds on 25th April. No doubt it will take place much later!
From time to time we receive requests for weddings (difficult for legal reasons) or wedding blessings and we are due to have one of the latter at the end of June. Keep your fingers crossed.
We lost one of the last links with the Norwegian church in Aigburth, which closed in 1992, when Andrea Fraser died in mid-March, just a few days after her 100th birthday. Our condolences to Rob and all the family.
Thanks yet again to Phil, still to miss a trick on the organ, to Ole and Vernissa for keeping the church looking ship-shape, to Mette for taking care of the flowers, and last but not least, the loyal member of the church council.
Finally, please don’t forget that we like to have fresh flowers on the altar. If you would like to donate a floral tribute in memory of a loved one, please let Mette or a member of the church council know.
Look after one another and stay safe – there is light at the end of the tunnel! God bless us all.
STAN ROYDEN
Chairman, Gustaf Adolf Nordic Congregation

Our Data Protection Policy

Addition for the website: If you post us a comment on this website, we will delete the comment and our answer after one month to comply with our data protection rules.

LiNC COMPANY DATA PRIVACY RULES NOTICE
16/05/2018
Liverpool International Nordic Community Charity Company (LiNC)
This document is also applicable to the Gustaf Adolf Nordic Congregation Company (GANC)
LiNC has been appointed by GANC to administer data protection rules for them.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the infor-mation alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The LiNC Company is the Charity that runs the Gustaf Adolf Church Building and Activities in the building. The LiNC Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. The data is only stored on two personal computers belonging to the Data Users – the LiNC Company Secretary and the LiNC Company Treasurer. Data is being transmitted between the users by personal email accounts. LiNC and GANC keep separate files of personal data of their members.
If there is any data breach on these computers, the Information Commissioners office will be informed within 24 hours. Also, you will also be informed of this occurrence within 72 hours.
3. How do we process your personal data?
The LiNC Company complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services being run by LiNC.
• LiNC will NOT disclose any personal data to any other body or organisation, unless required to do so, by law.
• If the above is required, you will be informed that the data has been requested and why.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and ser-vices and process your gift aid donations and keep you informed about our events.
• Processing is necessary for carrying out obligations under company law.
• Processing is carried out by our not-for-profit body with a cultural, philosophical, or religious aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of LiNC or GANC to carry out a service with other members or for purposes connected with the activities.
We will not share your data with third parties outside of the charity without your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guide
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. The GANC company will keep parish registers (baptisms, marriages) permanently.
Your personal record data will be kept on file for 15 months following the year that you last payed for membership. This is because you may just have forgotten that the membership is due, and you make your member-ship payment late.
Any e-mails you have sent to the company will be deleted at the same time.
Company Directors’ e-mails will be kept for 8 years, because they may relate to important decisions taken by the Boards regarding the running of the Companies.
If you are NOT a member of LiNC or GANC but have given us your contact details like email addresses or postal ad-dresses in order to be informed about activities, we need to have your full details and your agreement in order to comply with the new regulations.
If you ask a question on our website, we will reply as soon as possible and then delete your post after 14 days. There is no need to supply any personal details.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which LiNC holds about you;
• The right to request that LiNC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the LiNC Company to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and if re-quired, to transmit that data directly to another data controller, (known as the right to data portability, where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to re-quest a restriction is placed on further processing;
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact us by sending an email to linc_gakyrka@yahoo.co.uk or letter to our company address below.
Liverpool international Nordic Community Charity Limited
Registered Company Number 8351592 Registered Charity Number 1152041
Gustaf Adolf Nordic Congregation Limited
Registered Company Number 7034654 Registered Offices Gustaf Adolfs Kyrka, 138 Park Lane, Liverpool, L1 8HG

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

LiNC Chairman’s Report March 2020

LIVERPOOL INTERNATIONAL NORDIC COMMUNITY COMPANY
THE CHAIRMAN’s REPORT March 2020

An update from the Chairman of LINC – Roger Metcalf
I hope and trust that all of you who are reading this newsletter are well and keeping a good outlook in these very troubling and difficult times. I hope you are all managing to keep a bright outlook in your daily lives and making the best of the opportunity to take a walk to keep fit and well in the fresh air.
As you know, the LiNC Board took the decision to close the church at the meeting in the first week of March, so we were probably one of, if not the first, organisation to make this decision, before the government took the drastic steps that we are currently undergoing.
Let us all hope and pray that this situation will not go on for too long. However, we must be prepared for a significant period of time.
The LiNC charity is in a good position to withstand the difficulties of the financial situation with running the church building when it is not being used at all. We keep a substantial reserve of cash in the bank to cover any extraordinary event that might stop our income for a lengthy period of time. However, we never thought it would be anything like this disastrous pandemic.
Now, I will return to making the usual report for the newsletter.
Our activities in the period since the last newsletter have been much the same as previous years and, I am glad to say, with the same levels of funds raised through the very significant levels of help from our small number of volunteers.
The Bazaar in November was a success, to the extent that we made a slightly higher profit than previous years, so I thank all those involved in helping in preparations and those working on the day. The Lucia in the Cathedral was also highly successful and raised a record amount, almost double previous years. This was due to a much higher attendance than previous years and that the choir was ‘local’ from London. I thank all who took part in advertising the event and particularly those who took to Facebook to put out the details of the event. We will not be having a Lucia at the Cathedral this year, due to a conflict of events at the Cathedral and no other suitable dates being available. Also, it will be a well-deserved rest for the board members closely involved with making the arrangements and all the tasks involved with the actual event. If anyone interested in the workings of these arrangements and willing to eventually take over the mantle, please talk to Harriet or Helen.
Our own Lucia was a great success again, so thank you Cinna, parents and, above all, children who took part.
Much of my last newsletter was devoted to the work involved with the application for the grant for the installation of the lift. Unfortunately, the Heritage Lottery Fund did not approve the grant. They defined four shortcomings in our application documentation, which we should look at and amend.
However, they were enthusiastic about the application and said that we should reapply in the month of April. These matters are being attended to at the moment and we will soon be amending our application document. This work is a bit difficult in the current situation, but we are making progress.
But now we have just now been told that all applications will be delayed due to the virus crisis.
The refurbishment of the kitchen is being delayed by the same restrictions to some degree, but we are trying to progress this matter.
We did have a good level of activity in January and February. The coffee mornings and craft groups met as usual, the Finnish school took place, two Film evenings and we had one of Mike and John’s concerts, taking place before the building was closed. We are still getting some income from the Car Park. We have some very generous people who are hiring our spaces.
We have committed to have a detailed report carried out on the exterior of the building, which will involve modern technology. A company that uses a drone will take thousands of laser pictures and also thousands of colour pictures, which then get combined to give a full 3D picture of the entire building. The result is a very high definition view of the entire building. This will be the basis for possible repairs in the future and can be used time and time again, with no costs, compared to have cherry-pickers doing so whenever there is a question of faults, say in the roof.
So, in conclusion, the charity is in a safe position and we go on looking forward to when we can restart our activities, whenever that might be.
In the meantime, I wish you all very well, I hope you are managing to keep a bright outlook on our collective difficulties. The main thing is to look after yourselves and to stay safe. This will come to an end and, to use part of the Queen’s message, “We will meet again soon”
Very best regards – stay safe

Signed LINC Chairman Roger Metcalf

Subscription form Gustaf Adolf Nordic Congregation Company

PLEASE PRINT OUT AND SEND WITH A CHECK TO 138 Park Lane, Liverpool L1 8HG

2020  Subscription form for membership of the 

Gustaf Adolf Nordic Congregation Company 

at Gustaf Adolf Church, Liverpool

 Company registration in England and Wales 7034654

As a member you have the right to vote at the congregation’s AGM and elect the church council members/directors. This board decides on the activities and expenditures of the parish.

It has been decided that we should recommend a congregational membership fee of £25 per annum for each individual and you must be over 18 years of age. We are aware that you might not be able to pay as much but we do appreciate whatever you can contribute to the congregation.

1st person in the household  —-Capitals, please: 

I ………………………………………………………………….. wish to make a donation of £………..for 12 months.

OR:  I wish to make  a standing order for  £…………/  month/year. Please contact Harriet Busby for this.      I wish to be a member……   or a sponsor…….. (tick appropriately)

Signature: ………………………………………………………………………………………….Date…………………..

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!    By giving us your email address you agree that we can contact you in this way.

2nd person in the household:  —-Capitals, please:

I  ……………………………………………………………………wish to make a donation of £…………..for 12 month.

OR: I wish to make a standing order for £…………/  month/year. Please contact Harriet Busby for this.

I wish to be a member……   or a sponsor…….. (tick appropriately)

 Signature: ……………………………………………………………………………………………..Date………………….

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!  By giving us your email address you agree that we will contact you in this way.

Make cheques payable to Gustaf Adolf Nordic Congregation.     Send this form to 138 Park Lane, Liverpool, L1 8HG.  I am/we are willing to volunteer and can help in these areas:

 _______________________________________________________________________________________________________

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

 Ο    I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to Gustaf Adolf Nordic Congregation Company.  I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

Title ______ First name or initial(s) ______________ Surname ________________________________________

Full Home address _________________________________________________________________________________

_________________________________________________________ Postcode ______________ Date_____________

Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

 

Subscription form for Liverpool international Nordic Community Company

PLEASE PRINT OUT AND SEND FORM AND CHECK TO LINC.

LiNC Charity Company Ltd   (Registration in England 8351592   Charity registration 1152041)

 

Subscription form to renew or apply for membership

By becoming a paying member you have a right to vote in elections of Directors at a general meeting and vote for any resolutions put forward by the directors. A third of the directors are elected or re-elected each year. You will get copies of the financial accounts and the Chairman’s report.  We  ask you to pay £25 for each person in the household per year, this to reflect the costs of running and maintaining the building along with the costs of all activities.

Make cheques payable to ‘Liverpool international Nordic Community’

Send this form to 138 Park Lane,  Liverpool, L1 8HG

 I, …………………………………………………………………………………………….(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.          Date……………………….                                              

Address.……………………………………………………………………………………………………………………………

Email address……………………………………………………………………….Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

 

I, ……………………………………………………………………………………………………..(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.              Date……………………….                                         

 Address.…………………………………………………………………………………………………………………..

 

Email  address…………………………………………………………………..   Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

Ο     I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to  Liverpool international Nordic Community Company. I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my

responsibility to pay any difference.

 

Title ______ First name or initial(s) ___________________ Surname _________________________________

Full Home address ______________________________________________________________________________

__________________________________________________________ Postcode _________ Date_____________ Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.