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GANC Chairman’s Report April 2019

REPORT FROM THE CHAIRMAN OF GANC

Since our last newsletter, we have had a quiet few months, but there is always something to report. One highlight was the visit of Rev. Eric Muhl, pastor in charge of the Swedish church in London. He was very positive and impressed us all. We would be delighted to welcome him again, but he’s going back to Sweden, so perhaps his successor will pay us a visit.
Kristina Andresson helped us yet again with our “julgransplundring” to mark the end of Christmas. She is staying in London, but leaving the Swedish church, so to mark our appreciation we gave her a small Liver bird and a book on the Scouse language to remember us by. We do hope we haven’t seen the last of her.
For family reasons, our American friend Rev. James Matarazzo had to return to his homeland, so our relationship with him was fleeting.
Our visit to the German church in November went well and we had a good turn-out. It is always a pleasant event and we look forward to reciprocating in November– it seems a long way off, but isn’t really!
Another welcome visitor was Pastor Arne Kristophersen from the Danish church in Hull. He took a communion service which was well attended. He has offered to come again, and we have no objection at all. The Danish church in Hull is closing and the congregation have invited a few of us to go over and meet them; they want to pick our brains to find out how we have managed to stay afloat without support from the “mother church”. One of our great strengths, of course, is the fact that all our various Nordic factions have been able to work together; it will be interesting to find out what the situation in Hull is like.
At a recent coffee-morning we had a visit from three members of “Brief” – The British Region of the International Ecumenical Fellowship – which is having a big conference in Liverpool in 2021 (!) and they are already looking for venues to hold meetings. If you are interested, go to www.briefoecumenica.uk-+6666666666336663.
We continue to support charities in a modest fashion and Christian Aid come up with some novel ideas; a couple of examples: “Give 10p for every book on your bookshelf” or “today, give 50p for every time you turn on the tap and use clean, safe water”.
On a very positive note: Bishop Martin (retiring imminently) put us in touch with Pastor Maris Sants, a Latvian based in London. He took the communion service on 3rd March and stayed for our church council meeting. He seemed happy to be here and certainly made a most favourable impression on us all. We hope to see him on a regular basis, although it will not be straightforward, as he has other commitments.
Thanks to everyone for your continued support.

STAN ROYDEN
Chairman, Gustaf Adolf Nordic Congregation

Our Data Protection Policy

Addition for the website: If you post us a comment on this website, we will delete the comment and our answer after one month to comply with our data protection rules.

LiNC COMPANY DATA PRIVACY RULES NOTICE
16/05/2018
Liverpool International Nordic Community Charity Company (LiNC)
This document is also applicable to the Gustaf Adolf Nordic Congregation Company (GANC)
LiNC has been appointed by GANC to administer data protection rules for them.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the infor-mation alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The LiNC Company is the Charity that runs the Gustaf Adolf Church Building and Activities in the building. The LiNC Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. The data is only stored on two personal computers belonging to the Data Users – the LiNC Company Secretary and the LiNC Company Treasurer. Data is being transmitted between the users by personal email accounts. LiNC and GANC keep separate files of personal data of their members.
If there is any data breach on these computers, the Information Commissioners office will be informed within 24 hours. Also, you will also be informed of this occurrence within 72 hours.
3. How do we process your personal data?
The LiNC Company complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services being run by LiNC.
• LiNC will NOT disclose any personal data to any other body or organisation, unless required to do so, by law.
• If the above is required, you will be informed that the data has been requested and why.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and ser-vices and process your gift aid donations and keep you informed about our events.
• Processing is necessary for carrying out obligations under company law.
• Processing is carried out by our not-for-profit body with a cultural, philosophical, or religious aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of LiNC or GANC to carry out a service with other members or for purposes connected with the activities.
We will not share your data with third parties outside of the charity without your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guide
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. The GANC company will keep parish registers (baptisms, marriages) permanently.
Your personal record data will be kept on file for 15 months following the year that you last payed for membership. This is because you may just have forgotten that the membership is due, and you make your member-ship payment late.
Any e-mails you have sent to the company will be deleted at the same time.
Company Directors’ e-mails will be kept for 8 years, because they may relate to important decisions taken by the Boards regarding the running of the Companies.
If you are NOT a member of LiNC or GANC but have given us your contact details like email addresses or postal ad-dresses in order to be informed about activities, we need to have your full details and your agreement in order to comply with the new regulations.
If you ask a question on our website, we will reply as soon as possible and then delete your post after 14 days. There is no need to supply any personal details.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which LiNC holds about you;
• The right to request that LiNC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the LiNC Company to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and if re-quired, to transmit that data directly to another data controller, (known as the right to data portability, where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to re-quest a restriction is placed on further processing;
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact us by sending an email to linc_gakyrka@yahoo.co.uk or letter to our company address below.
Liverpool international Nordic Community Charity Limited
Registered Company Number 8351592 Registered Charity Number 1152041
Gustaf Adolf Nordic Congregation Limited
Registered Company Number 7034654 Registered Offices Gustaf Adolfs Kyrka, 138 Park Lane, Liverpool, L1 8HG

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

LiNC Chairman’s Report October 2019

LIVERPOOL INTERNATIONAL NORDIC COMMUNITY COMPANY
TRUSTEES’ REPORT FOR THE PERIOD ENDED 31 MARCH 2019

Achievements and performance

The LiNC Charity Company has had a successful period in that it is in a good financial position, whilst maintaining and developing the objects of the Charity.
Following on from the consolidation and beneficial change to the position and security of the LiNC Charity Company, this year has been mainly devoted to the preparations, organisation and design work involved in the project to install a lift.
Electrical Work
The five-yearly Electrical Test of all the circuits in the building was carried out, also the Portable Appliance Tests. This resulted in some correction work but more significantly the replacement of the old fuse box for the church lighting, which was in the area of the lift shaft, and the replacement of all the lower level lighting in the church.
Merseyside Fire and Rescue Service
We needed to have the building surveyed by the MFRS Inspection Officer, who found that our original Fire Risk Assessment was not correctly carried out 8 years ago, so a new report was commissioned and has been accepted as good. However, the report found that we did not have enough fire retardant on many of the doors in the building also we use wedges on many of the doors when the building is occupied. Also, the windows from the Gas and Electric incomer room and the windows from the visitor’s lounge had no fire protection. These windows have now been covered with fire retardant plasterboard and we have purchased electronic door wedges.
Following the above work, it was accepted that we could install a lift.
We appointed KDP Architects to do the design work for the lift, which starts in the current ladies’ toilet passing through the rear part of the office and terminates in the storeroom at the back of the church. The lift will require a new door opening making in the outside wall to the garden. There will also be significant work in the area of the visitors lounge and the coffee room. This will include the installation of two new toilets, one of which will be wheelchair accessible. It will be possible to have wheelchair access to all floors.
We have, with considerable help from the architects, gained both Building permission and Heritage permission for the work from Liverpool City Council. It was not deemed necessary by LCC to involve English Heritage, because their view is that the work will not affect the Grade II* listing, if anything, it enhances the grading, because the lift is being installed in the area where there were stairs in the original building.
This work has continued and is detailed below.

Work on the Lift in this Financial Year
Following on from achieving building permission, we have employed a Quantity Surveyor to define all the stages of the required work and a Structural Engineer to specify details for the floor supports and flooring around the lift structure.
The drawings and all documentation are now out to obtain detailed cost estimates.

Lift Funding
Following on from the allocation of £15000 to the Lift fund, significant work has been undertaken on raising further funds. The Fund-raising team has undertaken very significant time and work to raise funds for the lift. As at the end of the year this fund stands at £17,700

Normal Activities
– All social, religious and cultural activities have been carried out as normal (Religious services / Coffee mornings / Bazaars / Lucia and Lucia in the Anglican Cathedral / Language classes / Film Nights / Handicraft team / Concerts / LiNC meetings / English Heritage open days.
– LiNC continues to endeavour to develop contacts with local residents
– Several local historical societies have visited the building for conducted tours.
– There are currently 115 members of the LiNC Company.

Legal and Architects Costs
We have paid £1,174 to Liverpool City Council for planning applications and planning control and an interim payment of £2,100 to KPD Architects. These costs are both initial payments for the Lift project.

Building and other major costs
– Electrical Costs amounted to £5213
– Other normal minor repairs have been carried out
– Normal minor general building maintenance has been carried out.
Thus, this year, the annual costs on maintenance was on budget.

Projects
– The work on the Lift is progressing as detailed above.
– We are continuing to monitor the condition of the high levels of the church walls and the condition of the leaded lights in the church. This revealed that there are no serious defects, but that improvement and rectification work should be carried out when possible.
The allocated sum of £10,000 remains the same as last year for the repairs required for the upper level of the church and the leaded lights. This will need to be the subject of seeking grant funding.

Financial review
The transfer of £18423 from LiNC Operations comes from the profit of the trading operations of the 1 share, wholly owned LiNC Operations Company. This company operates the catering activities taking place within the building, for coffee mornings, and other events where refreshments are offered for sale to visitors and, also, the bed and breakfast activity.
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to at least one year’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. The income over expenditure for the year was £12,280.

Signed LINC Chairman Roger Metcalf

Subscription form for Gustaf Adolf Nordic Congregation Company

PLEASE PRINT OUT AND SEND WITH A CHECK TO 138 Park Lane, Liverpool L1 8HG

2018  Subscription form for membership of the 

Gustaf Adolf Nordic Congregation Company 

at Gustaf Adolf Church, Liverpool

 Company registration in England and Wales 7034654

As a member you have the right to vote at the congregation’s AGM and elect the church council members/directors. This board decides on the activities and expenditures of the parish.

It has been decided that we should recommend a congregational membership fee of £25 per annum for each individual and you must be over 18 years of age. We are aware that you might not be able to pay as much but we do appreciate whatever you can contribute to the congregation.

1st person in the household  —-Capitals, please: 

I ………………………………………………………………….. wish to make a donation of £………..for 12 months.

OR:  I wish to make  a standing order for  £…………/  month/year. Please contact Harriet Busby for this.      I wish to be a member……   or a sponsor…….. (tick appropriately)

Signature: ………………………………………………………………………………………….Date…………………..

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!    By giving us your email address you agree that we can contact you in this way.

2nd person in the household:  —-Capitals, please:

I  ……………………………………………………………………wish to make a donation of £…………..for 12 month.

OR: I wish to make a standing order for £…………/  month/year. Please contact Harriet Busby for this.

I wish to be a member……   or a sponsor…….. (tick appropriately)

 Signature: ……………………………………………………………………………………………..Date………………….

Address…………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………

Phone…………………………….Email…………………………………………………………………………………………

IMPORTANT!  By giving us your email address you agree that we will contact you in this way.

Make cheques payable to Gustaf Adolf Nordic Congregation.     Send this form to 138 Park Lane, Liverpool, L1 8HG.  I am/we are willing to volunteer and can help in these areas:

 _______________________________________________________________________________________________________

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

 Ο    I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to Gustaf Adolf Nordic Congregation Company.  I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

Title ______ First name or initial(s) ______________ Surname ________________________________________

Full Home address _________________________________________________________________________________

_________________________________________________________ Postcode ______________ Date_____________

Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

 

Subscription form for Liverpool international Nordic Community Company

PLEASE PRINT OUT AND SEND FORM AND CHECK TO LINC.

LiNC Charity Company Ltd   (Registration in England 8351592   Charity registration 1152041)

 

Subscription form to renew or apply for membership

By becoming a paying member you have a right to vote in elections of Directors at a general meeting and vote for any resolutions put forward by the directors. A third of the directors are elected or re-elected each year. You will get copies of the financial accounts and the Chairman’s report.  We  ask you to pay £25 for each person in the household per year, this to reflect the costs of running and maintaining the building along with the costs of all activities.

Make cheques payable to ‘Liverpool international Nordic Community’

Send this form to 138 Park Lane,  Liverpool, L1 8HG

 I, …………………………………………………………………………………………….(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.          Date……………………….                                              

Address.……………………………………………………………………………………………………………………………

Email address……………………………………………………………………….Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

 

I, ……………………………………………………………………………………………………..(capitals, please)

wish to make a donation of £………..for 12 months’ subscription.

OR:  I wish to make a bank standing order for £…………/ month/year. Please contact Harriet Busby.

I will tell you when I no longer wish to be a member. I agree that I will not be considered a member when the renewal date is overdue by 3 months.              Date……………………….                                         

 Address.…………………………………………………………………………………………………………………..

 

Email  address…………………………………………………………………..   Phone……………………………

Please tick here………. if you agree that we communicate with you in the future by email.

We will save on a lot of postal costs and administrative work!

Signature: ………………………………………………………………………………………….Date…………………….

Charity Gift Aid Declaration – In order to Gift Aid your donation you must tick the circle below:

Ο     I want to Gift Aid my donation of £________and any donations I make in the future or have made in the past 4 years, to  Liverpool international Nordic Community Company. I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my

responsibility to pay any difference.

 

Title ______ First name or initial(s) ___________________ Surname _________________________________

Full Home address ______________________________________________________________________________

__________________________________________________________ Postcode _________ Date_____________ Please notify the charity if you want to cancel this declaration; change your name or home address;  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.